Nursery Administrator - Part time

Job summary

Part-time Nursery Administrator

Thrift Farm Day Nursery - part of the Farm Day Nurseries group

Location: Whaddon, Milton Keynes

Farm Day Nurseries Ltd is a leading early years education provider. Offering a warm, nurturing environment where passionate educators help children thrive through nature-based learning onsite at our stunning day nursery settings, based on award-winning farm parks.

Joining our team means becoming part of a supportive, forward-thinking company that values professional growth, creativity, and a genuine love for childhood development.

Thrift Farm Day Nursery's ethos is focused on outdoor learning, natural materials and resources and following a “child-led” learning approach. Offering a unique environment and learning experiences for the children in our care. Due to continued success and expansion, we are excited to announce that we are looking for a passionate, committed and reliable Nursery Administrator, who is available to work on a part-time basis of 2 x days (16 hours) per week. We can be flexible with which 2 days these are, but please note this position is all year round, and not term-time only.

Your role will be to help streamline the nursery administration processes, ensuring that the highest level of service is provided to the customer, whilst supporting the business to provide a happy, safe, secure and stimulating environment in which the physical, emotional, intellectual, social and psychological development of the children is taken into full account.

Roles/Responsibilities include:

• Maintaining family and account records on the nursery computer programme (Famly), for which training will be provided.
• Maintaining accurate staff employment records, including the collection of references.
• Collection of fees, including the administration of Childcare vouchers, pursuing outstanding fees and resolving any account queries.
• Liaising with the local authority regarding child funding
• Maintaining accurate and confidential staff, children's and parents’ records.
• Sending reports to Head Office as appropriate and approved by the Nursery Manager.
• Liaising with the Nursery Manager and Head Office on general employee administration.
• Preparing banking.
• Sending authorised invoices to the Head Office for payment. Applying to the Head Office for authorised refunds.
• Preparing payroll information weekly & monthly through our computer-based Kronos system.
• Keeping petty cash records.
• Welcoming parents, children and visitors.
• To show prospective parents around the nursery.
• Ordering from suppliers.
• Note-taking, record minutes of meetings.

The ideal candidate will have experience in a similar role, with exceptional administration and customer service skills. You will be a quick and efficient worker, be fully conversant with MS Office packages and programmes, and have previously worked with various Software Packages. Experience with Xero, Famly and/or ADP systems would be an advantage.

Our extensive benefits package includes:

• 50% off childcare (including Holiday Camp) – from day one with us!
• Wellbeing ambassadors in all our settings, to look after your health and wellbeing
• Free lunches and drinks every day for our staff
• WPA "NHS Top up" - including a 24/7 helpline, access to private doctors' appointments, money back on healthcare expenses
• Tastecard for all permanent staff - Offering up to 50% off various restaurants, cafes, takeaways, cinema tickets & days out.
• 28 days annual holiday, increasing with service up to 33 days
• Refer a friend bonus up to £500 per referral - no limit on the number of referrals you can make!
• An open door management policy across all of our settings – You should always feel like you can come and talk to us.
• Access to various training courses, and ongoing progression and development opportunities
• Regular staff/team outings and celebrations – let your hair down, you deserve it!
• Free staff uniform – comfortable polo shirts, and a coat for outdoors!
• Enhanced NEST Pension scheme for all staff – for a comfortable future retirement!
• Monthly staff lotteries and employee of the month – it could be you!
• Length of service awards and gifts – recognising your loyalty!
• Staff awards ceremony - with prizes worth up to £500!
• Staff summer BBQ and Christmas party
• Extra little “thank you” gifts for Valentine's, Easter, Staff Appreciation Day, Christmas and other special annual days!
• Relocation packages – If you fancy a change of scenery?
• Cycle to work scheme – we will help you buy your new bike!
• Free parking

Thrift Farm Day Nursery is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Safer recruitment practice and pre-employment checks will be undertaken before any appointment is confirmed. This post is subject to an enhanced Disclosure and Barring Service (DBS) check.