Deputy Manager

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2018-04-03 Care Homes Job Title: Deputy Manager

Job Setting: Day Nursery / Nursery School

Job Role: Deputy Manager / Assistant Manager

Date Posted: 04 Mar 2018

Job Location: Birmingham , West Midlands

Salary: £18,500 to £19,500 per annum Plus bonuses

Hours: Full Time

Contact Name: Jenna Williams

Job Reference: FT002

Description

Support of the Manager

The Deputy Manager's main role is to support the Manager in all aspects of Nursery matters. They must be conversant with all Fairytales Nursery Policies and Procedures, the Job Description of the Manager and all other staff, and must be able to manage the nursery is the absence of the Manager. They must work as part of the Staff Team and liaise between the Staff and the Manager.

Statutory Requirements

The Deputy must work with the Manager to ensure the nursery complies with the Early Years Foundation Stage Statutory Framework. They must ensure good practice as set out in the EYFS Practice Guidance and they must ensure compliance with all relevant statutory regulations, for example, Health and Safety Law and Employment Law. When deputising, the Deputy Manager must execute the responsibilities of a Nursery Manager according to all lawful and ethical standards. The Manager has responsibility for the nursery, including out-of-hours, if necessary.

Administration

It is the Manager and/or Deputy’s responsibility to ensure that the nursery operates at all times during opening hours, that childcare is available to parents as agreed, and there is a contingency plan for all unplanned events, emergencies or extraordinary weather conditions. The Deputy Manager must support the efficient and organised administration of nursery matters. They must support and assist the Manager in maintaining the organisation of the running of the nursery and be well conversant with the policies and procedures of Fairytales Nursery in order to do this. They must ensure sensible employment of the staff throughout the day, by way of staff rotas. They must be able to ensure staff ratios and the supply of bank staff to cover holidays and sickness where applicable. They must ensure efficient financial use of all resources including staff and cover staff. The Deputy Manager must be able to organise the Keyperson system and staff ratios concerning grouping of children when asked to do so by the Manager or Operations Director.

Keyperson

The Deputy Manager will have a group of children assigned to them as Keyperson and they must provide all the necessary duties pertaining to the welfare of this group of children (see job description of Senior Nursery Nurse).

Early Years Foundation Stage and Children’s Activities

In consultation with the Manager and Early Years Professional (if applicable), the Deputy must oversee the planning, organisation and smooth running of the children's activities in consultation with the group leaders (and/or EYP if applicable). The Deputy must ensure the supply of appropriate resources. They must ensure the activities are appropriate for the children’s developmental stage, monitor their content, make assessments of their worth and that appropriate records are kept with regard to Ofsted. The staff and activities must achieve high quality teaching and learning within the Early Years Foundation Stage Framework. The Deputy must ensure the economic use of resources and materials

Staff

The Deputy Manager must provide leadership for the staff. They must maintain a professional manner at all times providing a good role model for staff during work hours and out of work hours. They must maintain a professional manager’s distance from staff during work hours and out of work hours. The Deputy must ensure staff abide by all Fairytales Nursery policies and procedures. The Deputy must ensure the statutory staff ratios are met at all times and help organise the supply of bank staff to cover staff absences within the financial budget allowed. In consultation with the Manager, the Deputy must at all times monitor the staff in terms of their appearance and attitude and provide a good role model. They must ensure they abide by the staff rules. They must provide motivation, training and discipline. They must ensure the smooth running and distribution of duties via rotas, and monitor holidays and sickness absences in consultation with the Manager or in the Manager's absence. The Deputy will be involved in the recruitment, induction, training, counselling and disciplining of staff.

Records

The Deputy must ensure that nursery records are kept honestly and accurately. They should organise and oversee the maintenance of nursery records (registers, accident book, group files etc).

Planning and Development

The Deputy must attend regular nursery staff meetings at least every 4 - 6 six weeks out of normal hours of work and also Management Team meetings, and be involved with training matters. They are expected to attend relevant events, meetings and training courses when necessary. They must show initiative when considering new policies and ideas.

Early Years Foundation Stage and Children’s Activities

In consultation with the Manager and Early Years Professional (if applicable), the Deputy must oversee the planning, organisation and smooth running of the children's activities in consultation with the group leaders (and/or EYP if applicable). The Deputy must ensure the supply of appropriate resources. They must ensure the activities are appropriate for the children’s developmental stage, monitor their content, make assessments of their worth and that appropriate records are kept with regard to Ofsted. The staff and activities must achieve high-quality teaching and learning within the Early Years Foundation Stage Framework. The Deputy must ensure the economic use of resources and materials.

Staff

The Deputy Manager must provide leadership for the staff. They must maintain a professional manner at all times providing a good role model for staff during work hours and out of work hours. They must maintain a professional manager’s distance from staff during work hours and out of work hours. The Deputy must ensure staff abide by all Fairytales Nursery policies and procedures. The Deputy must ensure the statutory staff ratios are met at all times and help organise the supply of bank staff to cover staff absences within the financial budget allowed.

In consultation with the Manager, the Deputy must at all times monitor the staff in terms of their appearance and attitude and provide a good role model. They must ensure they abide by the staff rules. They must provide motivation, training and discipline. They must ensure the smooth running and distribution of duties via rotas, and monitor holidays and sickness absences in consultation with the Manager or in the Manager's absence. The Deputy will be involved in the recruitment, induction, training, counselling and disciplining of staff.

Records

The Deputy must ensure that nursery records are kept honestly and accurately. They should organise and oversee the maintenance of nursery records (registers, accident book, group files etc).

Planning and Development

The Deputy must attend regular nursery staff meetings at least every 4 - 6 six weeks out of normal hours of work and also Management Team meetings, and be involved with training matters. They are expected to attend relevant events, meetings and training courses when necessary. They must show initiative when considering new policies and ideas.

Skills/Qualifications:

  • A full and relevant Level 3 qualification.
  • A willingness to learn the policies and procedures of Fairytales and to abide by the staff rules.
  • An excellent understanding of children's development
  • The skills to supervise staff and be involved in the recruitment
  • An awareness of health and safety issues relating to the provision of daycare.
  • An ability to work on own initiative and an ability to supervise other staff members. An ability to communicate effectively with parents and build a relationship of trust with them.
  • An ability to produce high quality reports/documents as appropriate.
  • A willingness to work as part of and contribute positively to the staff team.
  • A willingness to adhere to the Fairytales Nursery dress code.
  • An ability to provide an excellent role model of good practice to all other members of staff
  • An ability to support the Nursery Management in creating a happy and welcoming nursery setting.
  • An ability and willingness to attend staff meetings
  • Child Protection

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